Sample 2: Recruiting Policies

Organizational Structure
binders laying on a desk

TAGS: samples,

The mission of the Engineering Career Services (ECS) office at (redacted) is to link engineering students who seek pre- and post-graduate career opportunities with employers who wish to hire them. ECS does not provide resumes, access to student candidate information, or access to our online job listing service to third parties; nor are third parties permitted to attend career fairs or schedule interviews on campus.

Assistance Provided to Third Parties

Third parties (see definitions below) which do not charge a fee to the candidate may fax, mail, or e-mail job opening information if accompanied by information describing the organization and its fee structure. This information will be placed in a binder which is available to students who may be interested in pursuing such opportunities. In some instances, at the discretion of ECS staff, detailed job descriptions which have been e-mailed may be forwarded to appropriate candidates who may wish to pursue the opportunity.


Exceptions to the above policy may be made in the following cases:

  1. If the employer has initiated a request that this office work with a third party for college recruiting logistics (services will be limited to recruiting logistics).
  2. ECS will consider working with third parties which are the exclusive hiring agency for a particular organization which has provided written documentation of this arrangement (although resume access will not be provided).
  3. Links may be provided to resume referral web sites run by professional organizations which have student chapters at (redacted)—such as AIChE--and other special-purpose and non-profit organizations’ sites.

The ECS Director will gladly review additional written requests for exceptions.


The National Association for Colleges and Employers (NACE), the national professional association for college career services offices and employers, defines third party recruiters as follows: “Third-party recruiters are agencies, organizations, or individuals recruiting candidates for temporary, part-time, or full-time employment opportunities other than for their own needs. This includes entities that refer or recruit for profit or not for profit, and it includes agencies that collect student information to be disclosed to employers for purposes of recruitment and employment."

The above definition includes, but is not limited to, the following entities regardless of the fee structure used by the entity to charge for services.

  1. Employment agencies/organizations that list positions for a number of client organizations and receive payment when a referred candidate is hired. The fee for listing a position is paid either by the firm listing the opening (fee paid) or by the candidate who is hired.
  2. Search firms—organizations that contract with clients to find and screen qualified persons to fill specific positions. The fees for this service are paid by the clients.
  3. Contract recruiters—organizations that contract with an employer to act as the employer’s agent in the recruiting and employment function.
  4. Resume referral firms—commercial organizations that collect data on job seekers that is marketed to prospective employers. Fees may be paid by the employer, the job seeker, or both.
  5. Commercial job listing/resume collection web sites—it is not compatible with the mission of ECS to promote businesses which collect candidate resumes for the purpose of marketing those to employers.

Temporary Agencies

Temporary agencies/contract engineering firms that contract with employers to provide individuals qualified to perform specific tasks or complete specific projects for a client organization may be considered as employers, not third-party recruiters. Individuals hired would perform work at the client organization, but are employed by and paid by the agency. Temporary agencies will be expected to abide by the professional practice principles set forth by NACE for employer professionals at Temporary agencies may forward information about openings (as described above in paragraph 2) as long as the temporary nature of the position is clearly stated in the job description provided.

NACE AI Bootcamp Faculty Attitudes and Behaviors: The Integration of Career Readiness Into the Curriculum NACE's NEW Coaching Certification Program