Thank you for exhibiting at NACE25! This page is your go-to resource for everything you need to ensure a successful conference experience. Check back regularly for updates on registration, schedules, shipping details, and more.
Conference Location
Pennsylvania Convention Center
1101 Arch Street
Philadelphia, PA 19107
DIRECTIONS PARKING PUBLIC TRANSIT
Important Deadlines
December 19, 2024
- Exhibit Sales open to the general public.
March 3, 2025
- Last day for discounted, early-bird rates on NACE25 booths.
March 6, 2025
- Exhibitor logo and descriptions due for NACE25 microsite, NACE Journal Exhibitor Showcase, and NACE25 Mobile App.
May 2025
- May 2: All payments are DUE IN FULL for NACE25 Philly
- May 3: Exhibitor Sales close
- May 6: Advance shipments may begin arriving at GES warehouse
- May 10: Deadline to submit GES Order Forms through the NACE25 Exhibitor Services Kit for internet, electricity, booth furnishings, and shipments to conference venue
- May 14: Deadline to register booth personnel. Each booth receives one (1) complimentary full-conference registration and two (2) complimentary booth-personnel registrations
- May 15: Deadline to reserve hotel rooms and receive NACE25 discounted conference rates
- May 23: All payments are DUE IN FULL for NACE25 Virtual
- May: Submit Expo Logic order form for lead retrieval equipment, if applicable
- May: Download the NACE25 Mobile App.
Exhibitor Profile Information & Assets: Cadmium Platform
You will be uploading your exhibitor information and assets for NACE25 through a third-party website, Cadmium. This new process will guide you through building your exhibitor profile for the NACE25 Mobile App and supply us with assets for other marketing collateral.
All exhibitors will receive an email from Cadmium inviting you to the platform. The email will contain your unique username and password to log in. The email will come from Cadmium via donotreply@gocadmium.com. Each organization will receive one login. The primary exhibit contact is responsible for building the exhibitor profile. If you need assistance, please feel free to share your login with other team members.
Once you access the platform, be sure to complete all required tasks before the stated deadlines. If you have any questions or concerns regarding Cadmium, please contact us at businessdevelopment@naceweb.org.
Discounted Hotel and Travel Information
NACE has negotiated discounted group rates at several hotels within walking distance of the Pennsylvania Convention Center. Attendees can easily walk, drive, bike, or take public transportation.
Stay in comfort and style with our premier NACE25 hotels, selected for their convenience to the convention center and exclusive attendee discounts. Booking within our block ensures a seamless experience while helping us meet important contractual commitments for the event’s success. Plan to arrive on Sunday, June 8 and depart on Thursday, June 12.
The deadline to make hotel reservations is May 15, 2025. We cannot guarantee availability of the discounted group rates after this date.
LOCATIONS & TRAVEL INFORMATION
Exhibitor Staff Registration
NACE will send out email communication when we open exhibitor staff registration. Be sure to read all communications from NACE. You can also check back to this website for updates.
All exhibit booth staff must be registered for NACE25 Philly by May 14, 2025. As the primary contact for your organization's exhibit booth, you are responsible for ensuring your booth personnel are registered for NACE25.
Each 10’ x 10’ booth receives:
- (1) One complimentary, full-conference registration
- (2) Two complimentary, booth personnel registrations
Full-conference registration provides access to all conference workshops, food functions, special events, and networking activities.
Booth personnel registration provides access to the Expo Hall only. Booth personnel are welcome at the opening reception, beverage breaks, and lunches served in the Expo Hall.
Additional Booth Personnel Registration
After your complimentary slots have been filled, you will be able to register additional booth personnel (for an additional cost) on the Exhibitor Registration website page (Spring 2025).
| Booth Personnel Registration | Cost |
| Add Additional Booth Personnel | $299 |
| Add Additional Full-Conference Registration | $999 |
Note: The primary contact for your organization’s exhibit booth will receive all inquiries from members of your organization regarding exhibitor registration.
Marketplace Solutions & Live Product Showcases
For those who purchased Marketplace Solutions and Product Showcases, you will be contacted separately to coordinate these onsite live offerings.
Exhibitor Services and Equipment
NACE25 Exhibitor Services Kit
GES is the official decorator for NACE25. Contact them directly to explore furniture rentals, shipping deadlines, drayage, material handling, labor, equipment, utilities, and additional show services. Be sure to visit their website for key deadlines, exclusive offers, and more.
Each 10’ x 10’ booth includes:
- 8' High Back Drape: Black
- 3' High Side Rail Drape: Black
- Aisle Carpet Color: Gray
- 1 - 6' Skirted Table (Black)
- 2 - Plastic Contour Chairs
- 1 - Wastebasket
- 1 - Booth ID Sign
The Expo Hall floor is not carpeted.
Enjoy free WiFi in the Expo Hall, courtesy of our sponsor, Ørsted!
Important Dates | All times are noted in ET.
- May 6: Advance shipments may begin arriving at warehouse
- May 10: Deadline date for Exhibit Systems+ Orders
- May 19: Discount deadline date for orders received with payment
- June 4: Last day for advance shipments to arrive at warehouse without surcharges
- June 9: Direct delivery to show site from 8 a.m. – 3 p.m.
- June 9: Exhibitor move in from 7 a.m. – 5 p.m.
- June 11: Exhibitor move out from 2 p.m. – 6 p.m.
Questions?
GES Customer Services
(800) 801-7648 or +1 (702) 515-5970
Monday – Friday 6 a.m. – 4 p.m. PT
Expo Logic Lead Retrieval
Lead retrieval equipment allows you to quickly and accurately capture attendee information by scanning badges. This minimizes manual data entry and ensures all leads are captured, even during busy periods. Save time and energy. Learn more today!
Show code: NACE2501EL
Pennsylvania Convention Center Introduction
DOWNLOAD PPT DOWNLOAD TRANSCRIPT
A second live webinar will be held in March 2025. Registration details to come.
Thanks to our sponsor, Ørsted, free WiFi is available in the Expo Hall this year!
Conference Schedule | All times are noted in ET.
Monday, June 9
- Exhibitor Registration/move in 7 a.m. – 5 p.m.
- Expo Hall open 5:30 p.m.
- Welcome Reception in the Expo Hall 5:30 – 7:30 p.m.
Tuesday, June 10
- Expo Hall open 8 a.m. – 4 p.m.
- Morning Coffee Break in the Expo Hall 8 – 9 a.m.
- Partner Break in Expo Hall 10 – 10:30 a.m.
- Lunch in the Expo Hall 11:30 a.m. – 1:30 p.m.
- Partner Break in Expo Hall 2:45 – 3:45 p.m.
Wednesday, June 11
- Expo Hall open 8 a.m. – 2 p.m.
- Morning Coffee Break in the Expo Hall 8 – 9 a.m.
- Lunch in the Expo Hall 11:45 a.m. – 1:30 p.m.
- Expo Hall closes 2 p.m.
- Exhibitor move out 2 – 6 p.m.
Schedule subject to change.
Exhibitor Marketing Resources
Proud Exhibitor Graphics
Upload your logo to Cadmium to receive customized NACE25 exhibitor graphics. Showcase your "Proud Exhibitor" banners on social media and start spreading the word! Join the conversation on social media using #NACE25 and @NACEOrg.
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